What is charge entry in medical billing?

It is the step where billed services, codes, and charges are entered into the billing system based on the provider’s documentation.

What is the Charge Entry Process in Medical Billing?

It starts with reviewing the medical record, selecting the correct CPT and ICD-10 codes, entering them into the billing system, and linking them to the correct patient and insurance details.

Can charge entry be automated or outsourced?

Yes, many practices outsource this step to billing companies or use billing software to automate parts of the process, especially for high-volume clinics.

What kind of errors are common in charge entry?

Missing modifiers, incorrect units, wrong CPT codes, or mismatched provider info are some of the most common errors.

Accurate Charge Entry Services In Medical Billing

Accurate Data Capture

Clean Claim Submissions

Faster Revenue Flow

Worried About Delays Caused by Incomplete Charges?

Small mistakes in charge entry lead to big problems — denied claims, underpayments, and rework for your billing staff. When you’re managing hundreds of encounters each week, it only takes one missing field to slow everything down.

We step in to make sure your charges are entered accurately, coded correctly, and double-checked before submission. You get clean claims and a faster revenue cycle without the manual hassle.

Complete, Accurate Charge Entry — Every Time

Our charge entry specialists review every detail to make sure your claims go out right the first time.

Patient demographics, insurance info, and eligibility validation

CPT, ICD-10, HCPCS, POS, and modifier entry

Units, provider, rendering, and facility info

Detection of bundled/unbundled charges and reconciliation with appointments

Submission readiness checks and final QA

We Match Your Workflow — Not the Other Way Around

We match our process to your system—whether you use Athena, eClinicalWorks, AdvancedMD, or another platform. Our team can post charges directly into your system or process batches via HL7 or secure file transfers. We validate data in real time, provide same-day entry for routine encounters, and collaborate with your team on any missing or conflicting information to avoid delays

Real Results From Real Practices

Metric

Claims held for missing data

Data entry errors per 100 claims

Time from visit to claim submission

Denials due to charge entry issues

Before OneMed

3 to 5 days

Frequent

After OneMed

1.5%

Under 1

Same day or next day

Rare

“With OneMed’s charge entry support, our team no longer has to double-check every claim. Their accuracy saves us time and reduces denials.”

— Billing Lead, Multi-Provider Internal Medicine Practice

Charge Entry That Keeps Up With Your Volume

Whether you're processing a few dozen encounters a day or managing multiple providers across locations, we scale with your needs. Our team works quickly and carefully to keep your claims moving without delays.

Start a Charge Entry Review

Charge Entry That Keeps Up With Your Volume

You’ll Know Exactly What Was Entered and When

You’ll receive complete visibility into charge entry performance through daily logs, reconciliation reports, and error summaries. We flag conflicts, recommend fixes, and optionally provide feedback on missing documentation or coding gaps to help you maintain a clean and timely submission process.

Talk to a Charge Entry Specialist

Why Choose Charge Entry?

Every charge goes through a consistent and reliable process to ensure submission-ready results.

Chart or charge sheet received

Patient and payer data validated

CPT, ICD, and modifiers entered

Claim reviewed for completeness

Entry saved and logged for QA

Report sent to your team

Request a Demo of Our Registration Workflow

Manual Precision That Outperforms Automation

Feature

Same-day charge entry

Payer-specific formatting checks

Modifier and POS validation

Charge reconciliation support

Denial prevention at entry level

In-house Staff

Sometimes

Limited

Inconsistent

Basic

Software Only

OneMed Billing

Yes

With OneMed, charge entry is not just data input — it’s the foundation of a healthy revenue cycle.

Talk to Our Team Today

Frequently Asked Questions

Do you support multi-location or high-volume practices?

Absolutely. We scale our team based on your encounter volume and provider count.

What systems do you work with?

We work with most major EHRs and billing platforms, including AdvancedMD, Kareo, Athena, DrChrono, and others.

Do you handle same-day charge entry?

Yes. For scheduled visits, we complete charge entry within 24 hours — often the same day.

How do you ensure charge accuracy?

We use a two-step review process that includes code validation and demographic checks before saving.

Can you help with coding too?

Yes. We offer integrated coding services or can coordinate with your in-house coder if needed.

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Worried About Delays Caused by Incomplete Charges?

Complete, Accurate Charge Entry — Every Time

Patient demographics, insurance info, and eligibility validation

CPT, ICD-10, HCPCS, POS, and modifier entry

Units, provider, rendering, and facility info